Purchases & Suppliers
Buy with a record. Pay suppliers knowing exactly what you owe
Create a purchase order, receive the goods, and the supplier balance and your stock both update. Payments and returns are tracked against the same supplier.
Purchases and suppliers are included in every plan, from Starter.
Sound familiar?
The problems this fixes
- Orders are placed on a phone call and nobody remembers what was agreed.
- You are not sure whether a delivery matched what you ordered.
- Supplier payments are made without a clear running balance.
- Returned goods never make it back into the records.
What you get
What Purchases & Suppliers does for you
Purchase orders
Draft an order, mark it as ordered, and edit it freely until goods arrive.
Partial deliveries
Receive part of an order now and the rest later. The order status follows what has arrived.
Stock and bill together
Receiving goods raises stock and the supplier bill in one step, so the two cannot drift apart.
Supplier balance and statement
A running balance for each supplier with a dated statement of bills and payments.
Pay from a bank or cash account
Record a payment against the supplier, choosing the account it leaves from.
Rate corrections
If the invoice rate differs from the order, correct the rate after receipt without redoing the whole order.
Purchase returns
Send goods back to the supplier. Stock reduces and the supplier balance is adjusted.
Day to day
From order to payment
Order
Pick the supplier and products, and set quantities and rates.
Receive
Record what actually arrived. Stock and the supplier bill update together.
Pay
Pay in full or in part from a bank or cash account.
Return if needed
Return damaged or wrong goods against the same order.
Review
Check the supplier statement and purchase reports.
FAQ
Questions people ask
Can I pay a supplier before a purchase order exists?
Yes. A payment can be recorded on the supplier account and attached to an order later.
Can I change an order after receiving goods?
Quantities are locked once goods are received, so records stay trustworthy. Use a purchase return or another receipt. Rates can be corrected separately.
Does it track tax on purchases?
Tax rates can be set on products and are applied on order lines.
Want to see Purchases & Suppliers on your kind of business?
Tell us what you sell and we will show you how it would run.
Prefer to talk? Talk to Sales